University of Texas at San Antonio Enrollment Data Manager I/II in San Antonio, Texas

Title of Position Enrollment Data Manager I/II

Requisition Number BES20180113P

Department Posting Name Financial Aid Operation

Location Main Campus

Recruitment Type External

Position Type This is a Classified, benefits eligible, position.

Grant Funded? No

Hours per week 40

If employee will be working a schedule other than Monday - Friday, 8:00am - 5:00pm, specify hours and days to be worked

If Temporary, Ending Date

Recruiting Rate $34,000/annualized

Beginning Salary Flexibility Yes

Pay Basis Salary

Required Education Bachelor's Degree

Do you want to allow additional experience to substitute for required education? Other-Per Job Description

Preferred Education

Field of Study

MS Office Experience Required

Will this position require driving a UT or personally owned vehicle? No

Other Computer and Software Skills Required

Experience and Other Skills Required

Level I: One year of financial aid, scholarships, admissions, information technology/systems, student lending, enrollment management/services experience. Four years of information technology/systems experience may substitute for Bachelor’s Degree.

Level II: Two years of financial aid, scholarships, admissions, information technology/systems, student lending, and/or enrollment management/services experience. Six years of information technology/systems experience may substitute for the Bachelor’s Degree

Effective written and verbal communication skills, multi-tasking skills, flexibility, and the ability to work cooperatively with others in a dynamic environment.

Group and individual presentation and meeting facilitation skills required

Criminal Background Check (CBC)

Do you want to allow additional education to substitute for required experience? No

Other Skills Preferred

Two years of experience in enrollment services/management data management or information technology/systems.

Description of Job Duties

Administers and processes admissions and financial aid dataloads, assists with error resolution and document intake processes.

Responsible for processing financial aid and admissions downloads, error reports and document intake, including imaging and indexing.


Assist and process Texas Common Application downloads for both admissions and scholarships.

Assist and process Free Application for Federal Student Aid (FAFSA) ISIR loads.

Assist and process SAT/ACT dataloads and college/university transcript downloads and ensuring generated report resolution.

Assist and process error reports, disbursement reports, and output reports from the automated admissions and financial aid processes including resolution of suspension information at both the admissions and financial aid levels, C-Flags, Corrections and the RRAAREQ report and other pertinent admissions and financial aid information.

Responsible for letter generation and resolution of issues.

Responsible for producing and sending mass emails for financial aid and admissions.

Assists Sr. Officer with New Year Set up for both financial aid and admissions.

Assist with coordinating document intake processing including mail, imaging and indexing and appropriate distribution for financial aid and admissions paperwork received via fax, mail, drop box and counter.

Assist with providing data and/or reports as needed to administration.

Stays abreast of rules, regulations and provides feedback for implementing new programs or changes to programs; interprets and maintains knowledge of current federal, state and institutional policies, procedures and regulations pertaining to financial aid & scholarships.

Works with compliance officers and administration during A-133 audits.

Assists with writing and developing policy and procedures manual for areas of oversight.


Provides periodic reports as needed to leadership.

Attends state and regional meetings/conferences as necessary.

Participates in committees and/or task forces across campus as necessary.

Posting Open Date 03/13/2018

Posting Close Date at midnight on 03/22/2018

Open Until Filled No

Special Notes To Applicants

-This position will be classified as a level I or level II depending on qualifications of the candidate.

-UTSA is a tobacco-free campus.

-UTSA is an Equal Employment Opportunity/Affirmative Action Employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply.

-This is a security sensitive position. Employment is contingent upon a successful background check.

-Applicants who are selected for interviews must be able to show proof that they are eligible and qualified to work in the United States by time of hire.

-At the discretion of the hiring department, this position posting may be closed once a sufficient number of qualified applications has been received.