Ascension Health Healthcare Administrative Assistant in Austin, Texas

Job ID: 244659

Healthcare Administrative Assistant

Austin, Texas


Additional Job Information

Title: Administrative Assistant

City, State: Austin, TX

Location: TXAUS 1345 Philomena Street

Department: Risk Management South Region

Additional Job Details: PT, Days, 40 Hours Bi-Weekly, Monday through Friday. Schedule is negotiable.

Marketing Statement

Ascension is a faith-based healthcare organization dedicated to transformation through innovation across the continuum of care. As the largest non-profit health system in the U.S. and the world's largest Catholic health system, Ascension is committed to delivering compassionate, personalized care to all, with special attention to persons living in poverty and those most vulnerable. In FY2016, Ascension provided more than $1.8 billion in care of persons living in poverty and other community benefit programs. Ascension includes approximately 150,000 associates and 36,000 aligned providers. Ascension's Healthcare Division operates 2,500 sites of care – including 141 hospitals and more than 30 senior living facilities – in 24 states and the District of Columbia, while its Solutions Division provides a variety of services and solutions including physician practice management, venture capital investing, investment management, biomedical engineering, facilities management, clinical care management, information services, risk management, and contracting through Ascension's own group purchasing organization.

Job Description

Job Summary:

The Administrative Assistant performs a variety of administrative duties to support the assigned department(s).


  • Composes, types and transcribes correspondence, forms, reports, presentation materials and other written communications as required.

  • Receives and screens visitors and telephone calls, and handles general inquiries.

  • Schedules/coordinates meetings, conferences, special events, appointments and travel arrangements.

  • Maintains assigned calendar(s).

  • Establishes and maintains filing systems. Orders and stocks supplies.

  • Processing on a timely basis travel expense reports, timecards, check requests, requests for invoice payments.

  • Composing correspondence ensuring 100% accuracy of spelling and syntax.

  • Managing the mail (incoming, outgoing and email) and time sensitive deadlines by sorting, prioritizing and communication with Leaders.

  • Keeping an up-to-date computerized address book of contacts that is coordinated with phone, PDA and laptop computer access.

  • Organizes and monitors calendars using desktop software (schedule appointments, meetings, conference rooms, telephone calls and conferences).

  • Manages the mail (incoming and outgoing) and time sensitive deadlines by sorting and prioritizing. Maintains filing system, including all correspondence, projects and other departmental logistics.

  • Composes and types routine correspondences, reports and other documents.

  • Prepares presentations including PowerPoint slides and packets for distribution in meetings.

  • Processes expense reports.

  • Performs other duties as assigned.



  • High school diploma or equivalent is required,

  • Post high school education and training is preferred.

Work Experience:

  • Healthcare of hospital administrative experience preferred.

  • Secretarial skills, including proficient use of office equipment is required.

  • Computer capabilities in word processing, spreadsheets, and presentation software are required.

  • Excellent attention to detail, communication and grammar skills are required, along with the essential ability to function independently, professionally and efficiently.

Equal Employment Opportunity

Ascension Health is an EEO/AA employer: M/F/Disabled/Vet. For further information regarding your EEO rights, click on the following link to the “EEO is the Law” poster: ”

Please note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.

E-Verify Statement

Ascension Health participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.

E -Verify (link to E-verify site)