Hoar Construction Construction Field Office Admin in Austin, Texas

Construction Field Office Admin (013983)

Job Number:013983

Job Title:Construction Field Office Admin

Number of Openings:1

Job Type (Employment Type):Full Time

Country:United States

State/Province:Texas

City:Austin

Position Description

The Field Office Admin is responsible to support the onsite field team at the construction project site.Responsibilities:

Verify accuracy of billing data and revise any errors.Manage and process invoices, pay applications, and purchase orders with supporting documents as needed.Communicate with trade partners and vendors to obtain and update account information.Assist in the preparation, issuing and tracking of RFI's, EWO's, SWA's and Backcharges.Compile project close out documents.Prepare and submit petty cash reimbursements and process expense reports.Prepare and submit payroll for field staff, including maintaining and verifying records of attendance, PTO, and overtime.Maintain, archive, and file jobsite documents such as contracts, job submittals, equipment logs, PTSA’s, and trade partner daily reports.General receptionist duties to include but not limited to greeting visitors upon arrival to the office, answering the phone, processing incoming mail and deliveries.Making travel arrangements for jobsite visitors and new and/or transferring employees as needed.Maintain upkeep of the appearance of office trailer and light housekeeping.Upkeep of office supplies and reorder as needed.Ordering and picking up meals for onsite meetings.

Hoar Holdings is an EOE - Race/Color/Sex/Religion/National Origin/Sexual Orientation/Gender Identity/Vets/Disabilities

Position Requirements

High School Diploma, GED or equivalent

1-2 years of experience providing administrative support preferably in the Architecture/Engineering/Construction industryStrong computer skills including knowledge of Excel, Word, MS Office Suite. Viewpoint, and Textura experience is helpfulValid Drivers' License required

Hoar Holdings is an EOE - Race/Color/Sex/Religion/National Origin/Sexual Orientation/Gender Identity/Vets/Disabilities