University of Texas at Arlington Administrative Assistant I (S00889P) in Arlington, Texas

Administrative Assistant I (S00889P)

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Please see Special Instructions for more details. Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: If no high school diploma or GED, list highest grade completed; If some college or college degree, list school name, degree type, major.

Posting Details

Position Information

Posting Number S00889P

Position Title Administrative Assistant I (S00889P)

Department Campus Recreation

Location Arlington

Job Family Campus Recreation

Position Status Full-time

Work Hours Standard

Work Schedule

Monday – Friday 8:00 a.m. to 5:00 p.m.

Open to External and Internal

FLSA

Salary Salary is commensurate based on qualifications and relevant experience

Duration Funding expected to continue

Pay Basis Monthly

Benefits Eligible Yes

Job Summary

To provide varied administrative support of a unit’s routine business or academic activities. Responsible for a variety of administrative duties in a department requiring moderate exercise of independent judgment, initiative and ability to make decisions relative to office operations. Responsible for financial and administrative services of a large division or program or comprehensive operation and direction of smaller division or program.

Essential Duties and Responsibilities

Position should include a large percentage of the following duties, but is not required to include all referenced duties**

  • Relieves administrator of a wide variety of internal administrative duties and a large volume of decisions which require a thorough understanding of the functions, programs and policies of the University.
  • Assists in the management of administrative staff services and in developing and implementing internal procedures.
  • Maintains and reconciles departmental accounts, prepares the departmental budget, coordinates travel and prepares vouchers for payment or reimbursement.
  • Maintains time leave usage, employee records, worker’s compensation, training and annual appointments for the organizational unit.
  • Reviews and approves documents including purchase orders, vouchers, petty cash, deposits, transfer of funds and other departmental expenditures.
  • Prepares, coordinates and types grants, including all accompanying forms and documentation.
  • Maintains financial ledgers for local, state and grant accounts and assists in monitoring, administering and coordinating departmental budgets.
  • Types manuscripts for publication, letters, forms, exams, course syllabi and departmental vouchers.
  • Maintains calendar of events and arranges schedules and meetings.
  • Designs and/or executes an effective system of internal controls concerning records retention, and develops and updates retention schedules and a manual of operating procedures for records retention, storage and destruction.
  • Supervises and assists in the gathering and recording of data.
  • Assimilates and compiles data using independent judgment in producing final reports.
  • Conducts literature searches to obtain publications of interest.
  • Acts as the unit liaison with other departments and with outside agencies.
  • Performs other duties as assigned.

Required Qualifications

Bachelor’s degree with one year upper level secretarial experience or high school with five years of increasingly responsible administrative, secretarial and clerical experience with one year of supervisory experience.

OTHER REQUIREMENTS: Use of personal computer and standard office equipment. Proficiency in all phases of work performed. Usual office environment.

Preferred Qualifications

Working Conditions

Special Conditions for Eligibility

EEO Statement

UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.

Posting Detail Information

Number of Vacancies 1

Desired Start Date

Open Date

Review Start Date

Open Until Filled

Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: If no high school diploma or GED, list highest grade completed; If some college or college degree, list school name, degree type, major.

Supplemental Questions

Required fields are indicated with an asterisk (*).


  • What is the highest level of education attained?

  • GED

  • High School Diploma

  • Associates Degree

  • Bachelors Degree

  • Masters Degree

  • PHD


  • How much upper level secretarial, administrative, or clerical experience do you have?

  • None/less than 1 year

  • 2 to 3 years

  • 3 to 4 years

  • 5 years or more

  • How many years of Administrative support experience do you have?

  • 0-2

  • 3-5

  • 6-9

  • 10 or more

  • What is your skill level using Microsoft Office Suite (Word, Excel, Outlook, etc)? (Proficient is the highest skill level)

  • No skills/Basic

  • Intermediate

  • Advanced

  • Proficient

  • Are you a current employee of the university?

  • Yes

  • No

Documents Needed To Apply

Required Documents

  • Resume or CV

  • Cover/Interest Letter

Optional Documents